Praktická ukázka – online...2010/09/04 · Workshop on LIFE programme 2014 Zagreb, 7-8.07.2014...

Praktická ukázka – online

formulář žádosti

Projektová osa 2 Příčina (co daný problém způsobilo?)

1 PROBLÉM (co chceme řešit? Co je špatně?)

3 Celkový cíl/cíle (kam chceme dospět?) – musí být definován tak, aby přímo řešil příčinu a tudíž odstraňoval problém.

4 Aktivity (jak budeme problém řešit?) – Pozor, někdy dochází k záměně mezi cílem a aktivitou!

5 Výsledky (co očekáváme od realizace zvolených aktivit?)

6 Indikátory (měřitelný ukazatel dosahování výsledků)

Správně definovaný problém a cíl je základem správné struktury projektu a jeho úspěchu.

Definování osy projektu

• Hodnotitelé sledují provázanost mezi problémem – cíli -aktivitami – výsledky – indikátory;

• Méně logické provázanosti = méně bodů;

• Formulář B1– Shrnutí popisu projektu (max. 3 stránky, musí být v AJ);

– Název projektu;

– Projektové cíle;

– Aktivity a způsob, jakým budou naplněny -od nejdůležitějších po méně důležité;

– Očekávané výsledky (výstupy a kvantifikované úspěchy) - od nejdůležitějších po méně důležité;

Jak definovat problém • Problém by neměl být definován příliš zeširoka:

„Ztráta mokřadních stanovišť v ČR má za důsledek úbytek vzácně chráněných živočichů.“ – Co je problémem a co příčinou? Nelze vyřešit jedním projektem.

• Příklad správně definovaného problému:

„Početnost druhu XY je kritická. Druh se nachází na pokraji vyhynutí. Existuje pouze na jednom území v ČR, kde se nachází – v bažinatých oblastech NP Šumava, kde žije na izolovaných ostrůvcích vlhkých nebo mokrých biotopů. Jeho výskyt není přesně zmapovaný.“

Indikace špatně definovaného problému:

• Příliš mnoho aktivit a aktivit obsahujících subaktivity

• Nesnadno identifikovatelné cílové skupiny

• Rozpočtové položky, jež obsahují agregované náklady

Jak definovat aktivity a cíle

• Cíl - vztahuje se k environmentálnímu problému X specifické cíle – vztahují se k jednotlivým cílovým skupinám

• Každá aktivita musí přispívat k odstraňování některé z příčin problému a zároveň k naplnění alespoň jednoho z projektových cílů :

„Jasná identifikace a geodetická studie území, na kterém by mělo dojít k rozšíření bažin“;

• Pro každý definovaný cíl musí být definovaná alespoň jedna aktivita a jeden konkrétní výsledek:

„Rozšířit oblast, kde je druh XY nachází o asi 30 % ve srovnání se současným stavem“;

Jak definovat indikátory a výsledky projektu

Výsledky X indikátory pokroku – vždy měřitelné!

Výsledek: co má být danou aktivitou dosaženo

např. posekání 50 ha luk

Indikátor pokroku – kroky, které vedou k dosažení výsledku a umožňují sledovat správné plnění projektu v čase: např. vytvoření detailního plánu prací, vyhlášení výběrového řízení na nákup zařízení apod.

Jak má vypadat správně koncipovaný projekt?

• Je v něm logické propojení mezi environmentálním problémem, cíli projektu, aktivitami a očekávanými výsledky.

• Environmentální problém je správně projektem uchopený a aktivitami řešený.

• Aktivity jsou velmi jasné a srozumitelně popsané a kvantifikované.

• Projekt je velmi dobře promyšlený, zahrnuje i časovou rezervu na řešení neočekávaných problémů a varianty řešení možných omezení a rizik.

• Velmi dobře je popsaná existující situace – i z hlediska legislativy a strategie v dané oblasti.

• Projekt byl důkladně prodiskutován se všemi zainteresovanými stranami.

• Je naplánovan realisticky.

• Pokud existují projekty LIFE+ s podobnou problematikou, je v žádosti uvedeno, jak budou výsledky těchto projektů využity.

• Výsledky jsou řádně kvantifikované, včetně dopadu na životní prostředí.

• Náklady jsou řádně vyčíslené a zdůvodněné.

Shromáždění potřebných informací

• 3 typy formulářů:

• Administrativní:

– Formuláře A (Shrnutí projektu a informace o partnerech)

• Technické :

– Formuláře B (Souhrnný popis, přidaná hodnota EU, uhlíková stopa projektu, očekávané překážky a rizika, udržitelnost, nejlepší praxe/ inovativnost/demonstrace)

– Formuláře C (detailní popis projektových aktivit)

• Finanční :

– Formuláře F

Workshop on LIFE programme 2014 Zagreb, 7-8.07.2014

http://ec.europa.eu/environment/life/funding/life2014/index.htm

Introduction to eProposal


Creating your ECAS (EC Authorization Service) user ID and password

Registration



Creating your ECAS user ID and password

ECAS sign-up



Creating your ECAS user ID and password

Creating of password

From the moment the e-mail was sent there is 90 minutes to generate an ECAS password!



Registering as a user on eProposal




Registering as a user on eProposal Logging; The domain: „External”



The beginning of creation of proposal - Registration



The beginning of creation of proposal - Registration





The beginning of creation of proposal

Creating new proposal




A list of proposals





• In order to enter data into the proposal, use the 'Edit' mode; a 'View' mode is also available and one can switch from one mode to the other at any time during preparation of the proposal;

• One may introduce the information either directly into the textboxes or you may copy and paste information in simple text format, notepad better than word;

• Always click on the 'Save' button before switching to another form;

• All fields allow introducing a limited number of characters. Only the following formatting may be used: bold, italics, underlined. Only simple lists (simple enumerations 1,2,3, A, B,C etc; or bullet points) will appear correctly. If one need to insert tables, do not do so in text fields: use the Add picture(s) functionality available at the end of most forms;

• Fields marked with a red asterisk „*” are related to obligatory information and must be filled in.

eProposal – general rules


eProposal – general rules

• The data between various technical and financial forms are intrinsically connected, this is why as a matter of principle the information will be introduced manually only once;

• Disabled fields cannot be filled in manually;

• Inserting objects (maps, graphs, tables, photos) in certain forms where the "Maps", "Pictures" or "Declaration" headings appear; acceptable formats: png, jpg, tif, gif, bmp formats; the maximum size is 2MB; pdf format may be used on the condition the file contains one single picture (may not work properly);

• At any stage, one may view the proposal as a pdf document, by clicking the 'Request pdf' button available on Form A1 and in the Attachments section of eProposal.;

• Extracting the content of your proposal in order to work off-line:

- B and C forms to an editable Word document, by clicking on the 'Download working copy' button available on Form A1;

- Financial forms and reports to an editable Excel document, by clicking on the 'Financial data export' button available in the Attachments section;


Forms of LIFE+ application

Part A – administrative information (A1-A8)


Form A2 (1/2)

Address e-mail of contact person (checked on daily basis)

Names of the Beneficiary the same as on the stamps (do not translate original names).


Form A2 (2/2)

Describe the organisation, its legal status, its activities and its competence in nature / biodiversity conservation, particularly in relation to the proposed

actions Form A3 – Declaration of the Coordinating Beneficiary, shall be generated after validation of the proposal


Form A3

Some of the information contained in this form (name of the beneficiary, contribution, …) will be automatically retrieved from the data entered in other forms of the proposal After generated the declaration must be signed, the date and place of signature must be indicated, as well as the name and status of the person signing When the form is completed, scan it as an image file (not as a .pdf file), then upload it by using the 'Upload declaration' button.


Adding associated beneficiaries

The way of completing the form the same as per Form A2

Form A4 – Declaration of the Associated beneficiary and Mandate, shall be generated after validation of the proposal

After generated, the declaration must be signed, the date and place of signature must be indicated, as well as the name and status of the person signing,

Form A5


Adding associated beneficiaries

After clicking on Save button new name appears on the list of Associated Beneficiaries

Form A4

Some of the information contained in this form (name of the beneficiary, contribution, …) will be automatically retrieved from the data entered in other forms of the proposal After generated the declaration must be signed, the date and place of signature must be indicated, as well as the name and status of the person signing When the form is completed, scan it as an image file (not as a .pdf file), then upload it by using the 'Upload declaration' button.


Management of access rights


If the invited user is already registered on eProposal

The first and last names of this user will appear as '(Pending)' in the Access rights list of users.

An invitation message is received at the e-mail address entered by the invited user The user logs on to eProposal: on the top of the first screen, the invitation is visible. The user may accept or reject it

Inviting another user


Inviting another user

If the invited user is NOT yet registered on eProposal

The first and last names of this user will appear as '(Pending)' in the Access rights list of users. An invitation message is received at the e-mail address of the invited user specified by the owner of the proposal. This message contains a link to register on ECAS (if needed) and another one to register on eProposal The user logins to eProposal: on the top of the first screen, the invitation is visible. The user may accept or reject it


Management of access rights

Form A6

Click on the 'Add Co-financier' button

Form A6

Fill in the form

The example shows Polish co-financier’s data

The co-financier contribution will be automatically retrieved from FC form

Form A6

Status of the financial commitment: indicate either "Confirmed" or "To be confirmed". If the status is "to be confirmed", this must be explained.

Generate declaration after filling out all financial data.


Form A7

Clear and complete answers must be provided to each question


Form A8 – Ist strand

Declaration of support (Obligatory form in the I strand, not present in II and III strand – except forest fire campaigns) The authority in question should indicate whether, why and how it will support the project.


This form may also be used to indicate any other support to the project by important stakeholder bodies, administrative bodies or individuals that may be concerned by the project. The submission of such form(s) is encouraged in all cases where the feasibility or the success of the project implementation is dependent on agreements from any third parties.



The name and legal status, full address, telephone number, fax number, e-mail and contact person (name and function) of each authority should be indicated on the form. The form must be signed and the signature must be dated The name and status of the person signing the form must be clearly indicated.



Forms B

Part B

Technical summary

and overall context of

the project

Form B1

Form B1

Objectives of the project: provide a detailed description of all project objectives, listing them by decreasing order of importance.

Actions and means involved: explain clearly what means will be utilised during the project to reach the objectives indicated above (financial means should not be indicated).

Expected results (quantified as far as possible): list the main results expected at the end of the project. These must directly relate to the species / habitats issue(s) targeted by the project and to the project's objectives.

Climate related: A climate change adaptation project is defined as a project where the main actions concern initiatives and measures that can be used to reduce the vulnerability of natural

and human systems against actual or expected climate change effects.

Project topic (s): Explain in detail why the proposal falls under the selected project

topic(s).

Form B1

Optional: if the project proposal is not presented in English

Form B2a (1/4)

General description of the area(s) / site(s) targeted by the project: provide a general description of the area(s) / site(s) targeted by the project. If the project involves several distinct sub-areas / sub-sites, fill in one form for each;

In order to create description of the next project area use „Create new project site” button.

Form B2a (2/4)

Form B2a (3/4)

Other protection statuses according to national or regional legislation: indicate, if relevant, any other international, national and / or local protection status.;

Main land uses and ownership of the project area: indicate what are, at the project application date, the main uses made of the project site (i.e. farming, tourism, urban, nature conservation etc); indicate the approximate percentages (in %) of the various uses, ensuring that the total reaches 100%; indicate also the ownership status / types of the area at the project application date (e.g. private, state, etc.); indicate the approximate percentages (in %) of the different ownership status / types.

• Scientific description of the project area: provide a global description of the scientific value of the project area (botanical, zoological, geological, hydrological etc.). Whenever possible, indicate the main sources of information for this description.

• Importance of the project area for the conservation of the species / habitat types or biodiversity issue targeted at regional, national and EU level: justify why this particular area have been selected for the project; explain why the choice is the most appropriate to reach the project's objectives. Indicate what actions are planned in this area and at what locations (where feasible provide a map in A4 or A3 format of the area / site summarising where each action will take place).

Form B2a (4/4)

Maps are mandatory for projects including site-related actions; each map should

include where appropriate: a title, the name and code of the Natura 2000 area, the

location of the main habitats targeted by the project, site-related activities, as planned in the proposal, the scale and legend of the map, the boundary(ies) of the Natura 2000 sites, the boundary(ies) of the project area(s), the location and extent of the main project actions listed in Part C.

Form B2b

The map should locate on regional/national scale the project area(s) described in form(s) B2a.

The title and scale of the map must be indicated. The map should be of high quality and high resolution, preferably in colour. The map should be easy to read. It should include, as a minimum, a clear legend and the background (main cities, main administrative delimitations, main rivers, lakes and sea(s) with the corresponding names, and the main roads). In addition, topography and vegetal coverage may be indicated on the map, if appropriate.

Form B2c (1/2)

List and provide a brief description of the main species directly targeted by the project Please note that only the species and / or habitats directly targeted should be described.

For each of the main species targeted, indicate : - Scientific name (in Latin), as indicated in the EU Birds or Habitats Directive. (The

regularly occurring migratory bird species not listed in the EU Birds Directive which are targeted by the project should be listed here.) If the species is a priority species, please mark with an asterisk (*).

- The Annex of the EU Birds or Habitats Directive where the species is listed.

- Population size within the project area. In case the project does not include actions targeting a well-defined area, please indicate the population size at regional, national or multinational level, as relevant.

- The conservation status within the project area. Provide full and quantitative details. In case the project does not include actions targeting a well-defined area, indicate the conservation status at regional, national or multinational level, as relevant.

- For bird species, please indicate whether the project area (if relevant) is used for breeding, wintering and / or staging.

Form B2c (2/2)

List and provide a brief description of the main habitats directly targeted by the project. Note that only the species and / or habitats directly targeted should be described.

For each of the main habitat targeted, indicate : - Name and Natura 2000 code, as indicated in the EU Habitats Directive. If the habitat is a priority habitat (according to the Annex I of the Habitats Directive), mark it with an asterisk (*);

- The % of the cover of the habitat type over the whole project area and for each sub-area;

- The conservation status within the project area (if relevant). Please provide full and quantitative details.

Form B2c (2/2)

List and provide a brief description of the main habitats directly targeted by the project. Note that only the species and / or habitats directly targeted should be described.

For each of the main habitat targeted, indicate : - For all other LIFE Biodiversity projects: describe the biodiversity issue(s) targeted by the project and the biodiversity / conservation status / ecological condition within the project area. In case the project does not include actions targeting a defined area, describe the biodiversity / conservation status / ecological condition at the scale of the city, area, region etc.

Form B2d

Conservation problems and threats: Identify the threats in the project area(s) to the species / habitats targeted what is essential for determining which actions need to be undertaken. Describe these threats (in decreasing order of importance) and their importance or the conservation of the habitats / species targeted (both within the project rea(s) and in general) or for biodiversity in general. Whenever possible, problems / threats should be located and quantified. The description should include: the name of the threat, its description, its location (if relevant), its impact on biodiversity or on the habitats / species targeted (quantify if possible) and an indication as to how these problems and threats will be dealt with during the project.

Previous conservation efforts in the project area and / or for the habitats / species targeted by the project: describe whether any actions have been undertaken previously on the area or for the species / habitat type targeted (e.g. any management plan drawn up, surveys conducted, land purchased etc.). Indicate the year and results of these efforts. Please also indicate who was / is responsible for these efforts. If the project fits into a regional / national or EU conservation / biodiversity strategy, this should be clearly mentioned there.

Form B3

• Best Practice / Demonstration /Pilot character of the project: explain the best practice / demonstration / pilot character of the project.

• EU added value of the project and its actions: indicate whether and how the project contributes to the updating and the development of the European Union environmental legislation. Describe if it contributes to the integration of the environment into other policies and/or if it contributes to sustainable development. Indicate the added value of the project for the benefit for the species / habitats targeted by the project. Indicate what would be the situation should your project not be implemented. A transnational approach and / or a multinational partnership may, if well justified here, be also considered as added value.

• Socio-economic effects of the project: indicate the probable impact of the project actions on the local economy and population, as well as on the ecosystem functions protection and restoration.

• Efforts for reducing the project's "carbon footprint": explain how you intend to ensure that the "carbon footprint" of your project remains as low as is reasonably possible.

Form B4

Indicate the stakeholders the proposal intends to involve and how. Indicate what kind of input is expected from them and how their involvement will be used in the project and useful and/or needed for the project.

Describe target groups and methods for dissemination of knowledge. Comment on activities for general publicity and / or marketing of the concept during and after implementation.

Form B5

Identify all possible external events ("constraints and risks") that could have major negative impacts on the successful implementation of the project. List such constraints and risks, in the decreasing order of importance. Indicate also any possible constraints and risks due to the socio-economic environment.

If the project involves management agreements or land purchase, indicate whether the landowners have been consulted and if they agree in principle. For each constraint and risk identified, indicate how you envisage overcoming it.

Include in this section any details on licences, permits, EIA, etc., and to indicate what support you have from the competent bodies responsible for issuing such authorisations.

Form B6 (1/2)

Reply to the following questions:

Which actions will have to be carried out or continued after the end of the project? list such project actions indicating their reference (e.g. A1, A2…) and title.

How will this be achieved? What resources will be necessary to carry out these actions? indicate how the above actions will be continued after the project, by whom, within what timeframe and with what financing.

Protection status under national / local law of sites / species / habitats targeted (if relevant): indicate what protection status is expected to be acquired by or after the end of the project, and when. Describe the legal protection under national and local law, and (if relevant) any provisions in local zoning and land use planning which will be applied to the site and, in particular, to any land purchased.

Form B6 (2/2)

How, when and by whom will the equipment acquired be used after the project end: list the main pieces of equipment to be purchased under the project and provide details on their utilisation after the end of the project; eligibility of durable goods purchased under the project shall be subject to the beneficiaries undertaking to continue to assign these goods definitively to nature conservation activities beyond the end of the project.

To what extent will the results and lessons of the project be actively disseminated after the end of the project to those persons and / or organisations that could best make use of them?: indicate how dissemination activities will continue after the end of the project. (of particular importance for LIFE Nature projects that have a demonstration character. List the persons / organisations that have been so far identified as targets for these dissemination activities.

How will the long-term sustainability of the project's concrete actions be assured?


Part C

Part C

Detailed technical

description of the proposed

actions


Form C0

List all the actions that will be implemented under the project. There are 6 types

of actions:

A. Preparatory actions, elaboration of management plans and / or of action plans

B. Purchase / lease of land and / or compensation payments for use rights

C. Concrete conservation actions

D. Monitoring the impact of the project actions (obligatory if there are concrete

conservation actions)

E. Public awareness and dissemination of results (obligatory)

F. Project management and monitoring of project progress (obligatory).


Part C – general information (1/4)

For each action, provide the following information:

Name of the action (max 200 characters): ensure that the name is short and that it clearly reflects the objective of the action;

Beneficiary responsible for implementation: indicate by selecting from the drop-down menu which of the project's beneficiaries will be in charge of the coordination of the implementation of this action. Should more than one beneficiary be implicated, please give full details of which beneficiary is responsible for what in the text field available under the drop down list.



• Description (what, how, where and when): describe the content of the action indicating what will be done, using what means, on which location / site, with what duration and within what deadline;

• Reasons why this action is necessary: indicate why the action is necessary and how it will contribute to reaching the project's objectives;

• Constraints and assumptions: indicate what may prevent you from implementing the action as planned and what will be done to address this risk.

• Expected results (quantitative information as far as possible) : indicate concisely what results will be achieved at the end of the action and what

deliverable products (e.g. management guide) will be produced.

• Indicators of progress: indicate how progress of this action will be measured.

• Cost estimation: summarise the methodology used for estimating the costs of the main expenditures in this action. (e.g. no. of ha * cost / ha, no. days * average cost / day, …). Give details of the different calculations and estimations.



• Deliverable products: list all deliverable products associated with each action and the corresponding completion deadline (day/month/year), by using the 'Add' button. Deliverable products are all those tangible products that can be shipped (e.g. management plans, studies and other documents, software, videos, etc). All deliverable product will have to be submitted to the Commission together with an activity report.

• Pictures: if needed add pictures to show the project site, the tools needed etc.



• Milestones: list all project milestones associated with each action and the corresponding delivery / achievement deadline (day/month/year). Project milestones are defined as key moments during the implementation of the project e.g. ”Nomin. of the Project Manager”, etc.

•Timetable: For each project action, tick the corresponding implementation period. When planning the implementation period of your project, bear in mind that a LIFE 2014 project cannot start before 16/06/2015. Additionally add an appropriate safety margin at the end of the project to allow for the inevitable unforeseen delays.


Form C0


Form C2

Activity reports foreseen:

"Progress reports" should also be foreseen in order to ensure that at least one report is received every 18 months;

"Mid-term report with payment request" - a more detailed report, if the project lasts more than 24 months and requests an EU contribution in excess of € 300,000, and if the coordinating beneficiary intends to ask for a second pre-financing, has to be provided;

"Final Report with payment request" shall be submitted, not later than 3 months after the project end date.


Form F1

• Daily rate = gross salary + all obligatory social charges and other statutory costs, excluding any other costs;

• Any daily rate over €400 must be justified and iindicative average rates are acceptable;

• Calculate person-days on the basis of total productive days according to your national legislation;

• Public body - the + 2% rule;


Form F1


Form F2

• Travel and subsistence costs must be charged according to the internal rules of your organisation (in accordance with national legislation);

• Subsistence costs can be direct payment of expenses (hotels, meals, per diems);

• Specify the details of foreseen travel (where, why, how many persons, how they will travel);

• Consider the least expensive and most environmentally friendly way (train or bus by short distances travel);


Form F3

• 35% limit of TEC;

• Tendering rules must be respected, so don´t mention sub-contractors by name in the proposal;

• Audit costs if EU contribution exceeds 300 000 €

(Independent auditor must verify the financial statements in the final project report);


Form F4a

• Only the depreciation of the cost of a durable item is an eligible cost;

• Depreciation limits (wit exceptions):

– max. 25% of the actual cost for infrastructure

– max. 50% of the actual cost for equipment


Form F4b

• LIFE+ Nature and Biodiversity - cost of durable goods purchased by public bodies or NGO´s are eligible at 100% (their depreciation amount);


Form F4c

• LIFE+ Environmental Policy and LIFE+ Biodiversity – by prototypes are eligible costs equal to real costs, so they are not subject to depreciation;


Form F5a

• Eligible only for LIFE+ Nature projects;


Form F5b


Form F5c


Form F6

• Must be specifically related to implementation of the project;

• Must be direct costs, and must not include general consumables, such as a share of office material, water, gas, ... (that should by under “overheads”);

Examples: Materials for experiments, dissemination material (e.g. project leaflets), stationery for training courses, ...


Form F7

direct costs which do not fall in any other cost category;

Examples: Costs for bank charges, conference participation fees, bank

guarantee (if required);


Form F8

• Overheads:

– indirect costs, cannot be directly linked to the project;

– Ruled up to 7% of TEC without land purchase;

Examples: office rent, heating, electricity, printer cartridges and other office supplies;


Form FC

Validation of the proposal



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