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I Cryogenic Grinding System for LaboratoryProcessinq of Spices
I 14.00 28000
Extension EducationAgriculture University, Kota
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4, tl'TW2- Extension Education
ngriculture University, Kota
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TENDE,RDOCUMENT
WWdr- (3)
Dinectorate of Ex'tension lEduea'tionIrsrq frreTr f+tq'rHq
Agriculture University KotaBorkhera Farm, Baran Road, Kota-324 001
qfr forohurro, otsrffisr q.r{, ERi nrs o,}cr-sz4 oo,l
N o. F. ( yAU/DEEA(ota./E-tend er 120 1 9 -20 I Aa? V Date:[-o2--&]3
Sub.: Tender form for supply of ------------------Ref.:OurNo. F. ( )/ dated
Dear Sir,With reference to your letter cited above, please find enclosed herewith the followings:
1. Tender form for supply of..... ...... Technical Bid.2.. Tender form for supply of..... .,.... Financial Bid.3. Special Terms and conditions of the tender for specific equipment to be supplied.4. General terms and conditions of tender.5. Custom Duty/Excise Duty exemption certificate.
The tenders have to submit in separately for technical bid and financial bid on or before 12.03.2020 at03:00 PM. They must submit all specifications of the equipments/items along with the company brochureswith technical bid. While the tenderer must deposit the amount of tender fee, earnest money and RISL feethrough RTGSAIEFT in the SB/Ac account of (DEE, Agriculture University, Kota) in ICICI Bank, BranchNayapura, Kota, SB A/c No. 687801700345 (IFSC Code No.ICIC0006878) prior to submitting tender.
Please Note:1 . The tender form may be downloaded from 22.02.2020 at I I :0O AM to 12.03.2020 at 1 I :C0 AM.2. No tenders will be entertained without tender fee, eamest money and RISL fee.3. Tender must be submitted in separately for technical bid and financial bid.4. The category tender for supply of ..... ... must be mentioned along with due date i.e.
5. The tenders may be submitted up to I 2.03.2020 at 3:00 PM6. Technical Bid shall be opened on 13.03.2020 at 4:00 PM and the financial bid will be opened only of
those tenderers whose technical bid is qualified earlier.
Encl.: as quoted above. x.LDIRECTOR EXTENSION EDUCATION
Director
- Extension Educailon
Agrhufitre University, Kotd
f
lDirectonate of lExtension lEdueationwTrq frIeTr frt{nf,q
Agriculture University KotaBorkhera Farm, Baran Road, Kota-324 001
ER ffisncrq, otsr+{dgl s.Td, EI{f ts. 6,tcr-s24 oo1
N o. F. ( )/A U /DEE/l(ota/E-tend er 120 I 9 -20 lJ37 ll t6. o
Tender for supply and installation oft Cryogenic Grinding System for Laboratory Processing of Spicesfor "Establishment Centre of Excellence for Enhancing Garlic Quality & Productivity in South-East
Rajasthan" RK\ry Project at Krishi Vigyan Kendra, Anta (Baran)
Note:Tender must be submitted strictly in accordance with all the terms & Conditions of the Tender-Notice and in the tender form issued by the University, Otherwise the tender shall not be considered and shallbe rejected outright. Counter conditions shall not be accepted. Tenderers should read these conditions verycarefully and comply strictly before submitting the tender. If a tenderer has any doubt regarding theinterpletation of any of the conditions or specifications mentioned in these documents, he should refer thesame to the Comptroller and seek clarification before submitting the tender. The decision of the committeeregarding interpretation of the conditions and specifications shall be final and binding on the tenderers.There are two sets of tender forms containing the following documents:-
1. Tender form for supply of..... ...... Technical Bid.2. Tender form for supply of..... ...... Financial Bid.3. Special Terms and conditions of the tender for specific equipment to be supplied.4. General terms and conditions of tender.5. Custom Duty/Excise Duty exemption certificate.
Please retain one set for your record and submit one complete set duly filled in, signed and stamped on everypage along with the earnest money remittance evidence, failing which,-the tender will be rejected.Encl.: As above.
DIRECTOR Uh,H:1O*
EDUCATIONDetails about the tenderer: To
2. Earnest Money, tender form fee and RISL fee deposited vide Unique Transaction Reference No. (UTR)
No. ... Dated . ...... for Rs. ...(Name of Bank).(Bank Branch)
IAile declared that UWe have read all the terms and conditions & specifications of thework mentioned in all the above documents of the tender-form and l/we agree to abide by them.
Signature of the Tenderer(With Stamp)
rils about the tenderer: To be filled in by the tenderer: Ulf9$qyL Name & Complete postal address and contact telephone number offiiUlgOteff.IlrrrEr:Jucation
Dated:
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lDinectonate of lExtemsion EdueationsHT( frETr ftt{ndilq
Agriculture University KotaBorkhera Farm, Baran Road, Kota-324 001
qE ftqqfuqrf,q, otsrffisr Frd. EM trs. a,tsr-s24 oo1
@ 07 44-23267 27 (O) E-mail : deeaukota@gmail. com
3.(a)
N o. F. ( yA U/DEE/l(ota/E-tend er 120 I 9 -20 I $ i-l I ffi -o 2-c'19'b
TENDER FoRM-TBcriMclr, srn
To,The Director Extension EducationAgriculture UniversityBorkhera, Kota (Raj.)
Sub.:.Tender Form for supply of
In response to the above referred Tender Notice, I/we are submitting Technical Bid offerfor supply of items (Name of items). The details are as under:
1. Name of the Tenderer2.
(a) Address of the Tenderer(b) Phone No............. Mobile No(c) Fax. No.............rechnical bid shall b;;;;i;;i;J
""'il"'muowing criteria:
Work experience: Expertise in manufacturing/supplying of such equipment at the national andinternational level. Name of the institute and place where such system has been supplied andcommissioned. Year of delivery to these institutes. Annual turnover of the Tenderer for last fiveyears (Rs. In Lakhs). Place of manufacturing/assembly factory with complete details. Website ofsupplier and expertise in other systems, if any.Evidence of having complete supply of such systems in Rajasthan, at the national andinternational level, if any.Work in progress: Number of offers in the hands for supplying such systems in the country.Proof of satisfactory work done (no. of enclosures) from public funded institutions includingafter repair facilities extended for the system, if any.Proof of having done supply of similar items in quantity in stipulated time.The tenderer must give all details of specification of the equipment very clearly and must beself-explanatory.Any other information which the Tenderer considers relevant and useful for consideration of histechnical bid should be also submitted.
I/we hereby certify that the above information is true to the best of my/our knowledgeand nothing has been concealed.
Signature of the Tenderer(With Firm's Rubber Stamp)
(b)
(c)(d)
(e)
(0
4.
l).4_%1_/ s,
.\t(6)
DECLARA'TION BY TENDERERS
I/We declare that I am/We are bonalide Manufactures/whole sellers/soleDistributorslAuthorized dealers in the goods/stores/equipments for which I/We havetendered.
If this declaration is found to be incorrect, then without prejudice to any other that
may be taken, my/our security may be forfeited in full and thp. tender if any to the extent
accepted may be cancelled. , , '
Signature of the Tenderer
?'
#/PM
L
DETAILEDTECHNICALSPECIFICATIONS
cryogenic Grinding system for Laboratory Processing of spices
1. Hopper: Capacity 5-7 Kg,
Material of oonstruction (MOC): SS 304/316
Z. Cryogenic Rotary valve: cryogenic rotary valve at inlet of cryogenic pre cooling system,
3. Cryogenic Pre-cooling sYstem:
(a) Capacity 5-7 Kglhr
(b) MOC: SS 304/316
(c) Feed material Size 5 to 10 mm
(d) LN2 injection control valve
4. QontrolPanel
(a) Operating Voltage: Three Phase 415V, 50 HZ
(b) Emergency stoppage for complete system
5. Grinder
(a) Type: Pin mill
(b) Capacity 5-7 Kg/hr
6. product collection hopper and Filter - Material of construction: Stainless Steel 3041316
7. Supporting structure, MOC: MS
8. Cryogenic valve, relief valve for safety, should be provided
g. Control valve, solenoid vale and safety valves to control liquid nitrogen supply on screw
conveyor
10. All essential accessories, tool kits, manuals etc. will provide with unit in one set
1 1. Installation and demonstration on site
12. The unit should be complete in all respects of operation
13. Provide staff training/ manuals and other operation material
4-\ (8)
-c'
AGRICULTURE UNIVBRSITY, KOTA (RAJ.)
Name of work: Cryogenic Grinding System for Laboratory Processing of Spices for "EstablishmentCentre of Excellence for Enhancing Garlic Quality & Productivity in South-East Rajasthan" RKVY
Project at Krishi Vigyan Kendra, Anta (Baran)
The technical bid should include
frEET.nr{ gco- s. 500/- s sx}fl qtRr zz {q ntst gq E soo/- of qd \-fi gc-d -{l.RI
frtsro rflR RreTr, qR ffisra-q, otcr (DEE, Agriculture Univertity, Kota) d ICICI Bank, Branch
Nayapura, Kota d SB A/c No. 687801700345 (IFSC Code No. ICIC0006878.) i RTCSTEFT gl-{r wn O-qi
ot fuflur Unique Transaction Reference No. (UTR)-
L Signed tender form (accepting terms and conditions).
7. GST registration certificate /Registered through company act
8. Annual tumover cerlificate of firm.
9. Technical bid should also contain product brochure with full specification and information.
10. All the relevant documents required in tender document
I l. Details of Items
Time: 3:00 PM
Time 4:00 PM
Date: 12.03.2020
Date:13.03.2020
S. No. Items Annx. Oty.I Cryogenic Grinding System for Laboratory
Processing ofSpicesI
YY*N"\/A,-' (e)
1 Online e-tenders are invited on the basis of individual rate of item from the OEM/ registeredsuppliers/contractors/firm which will be received & opened by duly constituted committee atthe time & date mentioned.
2 Earnest money, Tender form fee, RISL fee should be deposited in the SB account of DEE,
Agriculture University, Kota through RTGS/NEFT.3 Rates quoted in tender should be inclusive of all taxes and.charges, no extra payment will be
made for any tax/ Duty Royalty / or other charge.4 The firm shall bind himself/themselves to supply upto 100/o excess of the quantities/material
mentioned in particulars at the rate quoted by him/them in this tender according torequirement.
5 Decision of the committee in matter of dispute shall be conclusive, binding & final.6 Firms are supposed to see the terms and conditions of the tender.7 If the firm fails to supply the equipment/material within a period of 15 days of the receipt of the
work order/supply order. It shall rest, with the DEE to forfeit his earnest money.B Any conditional tender's are liable to be rejected,9 The offer shall remain valid up to six month.10 Firm/Tenderer should sign each page of the tender document including terms and conditions
incomplete tenders will be rejected.11 The tender committee reserves full rights to reject any or all tenders without assigning any
reason.12 If there is any variation in general terms and conditions of the tender, conditions of contract and
special terms and conditions, then the provision in special terms and conditions shall prevail.13 Disputes if any necessary legal proceeding if so arise by either of the party shall have to be
lodged in the court situated at Kota and not elsewhere.14 Bills of the work shall be processed after completion of work. No part payment shall be made to
the firm during work.15 The successful tender should have done installation satisfactorily in the Government Sectors
/Universities.16 The firm should be registered in GST & attached the GST registration copy.17 The equipment should be with at least one-year onsite warranty.
Director
Name and full Address of Firm/Tenderer
Tel. No. and Mobile no-----------
Our/my offer to Cryogenic Grinding System for Laboratory Processing offt$;9SfOn'FOttltffint
Sffil1:1ffi.;1'+i;l?'""'"XiH:Ii,f6l:*o,'il'fl,.1 :1".il::'J'i*"*:"d{Sm[H$',n[lftrlfrffiH',the university as mentioned above.
/Nv* d\('-azl-/ \ '\ (10)
Signature ofTenderer
-
AGRICULTURE UNIVERSITY, KOTA
GENERAL TERMS AND CONDITIONS OF TENDER
NOTE:- Tenderers should carefully read these conditions and comply strictly while submitting their
tenders. If a tenderer has any doubt regarding the interpretation of any of the conditions or
specifications mentioned in the Tender FormA.lotice, he should refer these to the Director Extension
Education and obtain clarification before submitting the tender. Decision of University regarding the
interpretation of the conditions and specifications shall bc final and binding on the tenderer.
I. DEFINITIONS:(i) The term 'the contract' shall mean the invitaiion to tender, the instructions to the tenderers,
acceptance of tender hereinafter defined and those general conditions and special conditions
related to the tender.
(ii) The term 'the contractor' shall mean the person, firm, company or any body to whom the
order for the supply is placed. In the case of person, it shall be deemed to include his
' successors, heir and legal representatives where the context so requires.
(iii) The term 'delivery' shall mean delivery by the stipulated dates and the places specified in
these conditions or special terms and conditions and/or supply order issued in this regard.
2.The e-tenders should be submitted to the Director, Directorate of Extension Education, Agriculture
University, Kota before the due date and time. Any tender submitted after prescribed time shall
not be considered.
The tenders will be opened on 13.03.2020 at 4:00 PM in the office of Directorate of Extension
Education before the Committee constituted for the purpose by the University as specified in the
NlT/special terms & conditions.
3. Tenderer who is not registered under the GST prevalent in the State where his business is located
shall not be eligible to participate in the tender. The GST Registration Number should be quoted
and a Sales Tax Clearance Certificate from the Commercial/Sales Tax Officer of the Circle
concerned should be submitted without which the tender is liable to be rejected.
4. (i) Rates must be written both in words and figures. If there is any variation in words & figures,
' the lower of the two shall be considered. There should be no erasure, alteration or
overwriting in the tender. Where any alteration is made, it should be initialed with date by
the tenderer failing which such tender may be rejected. No paper shall be detached from the
tender document.
(ii) Rates must be quoted F.O.R. Destination at the Indentor Office or at specified places
mentioned in the special terms & conditions'and should include all charges and taxes. Ifrequired should be mentioned separately.
\)'(11)
6. (i) Tenders shall be valid for a period of six months from the date of opening of the tender for
the purpose of communicating the acceptance of tender offer.
(ii) After a tender has been accepted, the rates shall remain valid throughout the period for
which tenders are invited.
(iii) If at any time during the period of contract the contractor reduces the sale price of Tendered
items/equipment to any other purchaser at a price lower than the price approved under the
contract," he shall forthwith inform such reduction or sale to the Director Extension
Education, Agriculture University, Kota and the price payable under the contract for the
Tendered items/equipment supplied after the dat6 of coming.{jo force of such reduction in
sale shall stand correspondingly reduced. The successful tenderer has to furnish certificate
to the effect that the provision of this clause'has been fully complied with in respect ofsupplies made or billed for up to the date of certificate. The successful tenderers shall
furnish this certificate to the Director Extension Education, Agriculture University, Kota at
the beginning and at the end of each six monthly period thereafter during the currency ofthe contract and at the end of the contract period that they had complied with this clause of
' the contract. In case of breach of this condition the tenderer may be black listed and
debarred in future.
(i) Tenderers shall specifically mention their capacity while submitting the tender.
a) Whether signing as a "Sole Proprietor".
b) Whether signing as a "Partner" of the firm.
c) Whether. signing as Secretary, Manager, Director etc. in the case of Companies
Authorization of this effect be submitted with the tender.
(ii) Tenderers should sign the tender form at the end ofeach page as a token ofhis acceptance
of all the terms and conditions of the tender and should also sign the page on which rates
are quoted.
(iii) If the tenderer resiles from his offers or add new terms & conditions after opening of the
tender, his earnest money is liable to be forfeited.
(iv) The submission of more than one tender for the one and same category and under different
names is prohibited. If it is discovered at any time that this conditions has been violated, the
tender submitted by such firms shall be rejected or contract(s) shall be cancelled and the
earnest money or security deposit(s) shall be forfeited.
The tender must be accompanied by Earnest Money as per the NIT, without which tender will not
be considered and rejected outright.
Successful tenderer has to deposit security @ 5% of the ordered value in addition to earnest
money submitted at the time of tender. The security amount is to be deposited in the office ofindenter in the form of Demand Draft, Bankers Cheilue of a scheduled bank.
It is emphasized that no tender will be considered without earnest money. Request for adjustment
of previous security/earnest money or deduction of earnest money amount from pending billsshall not be considered. \ ,/
/ A"'{2,*tr-/ \ \
7.
8.
9.
10.
t
-
11. The earnest money will be refunded to all unsuccessful tenderer after finalization of the tender.
Earnest money of successful tenderer will be retained as security for the full period of contract
and it will be refunded within six months after the expiry of contract period provided there is no
complaint from any of the indenting (purchasing) officers.
12. Successful tenderers will have to execute an agreement in the prescribed form with Comptroller,
Agriculture University, Kota on a non-judicial stamp of Rs. 500/- which will be purchased by the
successful fenderer in his name and at his cost, within a period of seven days from the date on
which the acceptance of the tender is communicated to him.
13. The tenderer shall be responsible for goods being fufficiently and properly packed for transport
by rail or road transport so as to ensure their being free from loss and breakage till the delivery ofgoods at the stores of the indenting (Purchasinj) Officer. If the contractor so desires, he may
insure valuable goods. For loss or damage, breakage, leakage or shortage discovered by the In
tendor, the tenderer shall be liable to make good the same at his own cost. The tenderer may
present himself or depute any of his representatives to watch any damage or loss discovered at
the destination to verify the same if desired.
t+l the successful tender shall not assign or sub-let the contract or any part thereofto any other
party.
15. (i) All goods (approved supplies) must be sent freight paid. If goods are sent freight to pay, the
freight together with an administration change of 10% of the freight charges will be
recovered from the supplier's bills.
(ii) Each bale or package shall contain a packing note quoting the acceptance order or supply
order no. date and details of contents.
(iii) Payment for the supply shall be due and payable by the Purchasing Officer to whom supply
is made when the goods are delivered strictly in aicordance with the supply order and is
found to be having required standard quality.
(iv) All the goods supplied should be of the best quality as per the specification, trade mark laid
down for them and in strict accordance with the approved standards. The decision of the
Purchasing Officer of University shall be final as to the quality of the goods and binding
upon the approved supplier. In case, any of the articles supplied are not approved these
shall be liable to be rejected and any expenses incurred or loss caused the University or to
the supplier as a result of rejection of supplies, shall be entirely on approved suppliers
account.
(iv) The rejected articles must be removed by the tenderer, from the destination where they lie
within a period of 15 days from the date of rejection notice. The officials will take
reasonable care of such materials but will not be responsible for any loss or damage that
may occur to these articles while it is on their premises.
4_--p NY
16.(i) The material ordered will have to be supplied within a period as specified. The material willhave to be delivered at the Premises of Indenting Officer at the cost & risk of approved
supplier. If the ordered goods are not supplied in the stipulated period, the intending
officers may extend the time of delivery with liquidated damages as per general terms and
conditions.
The rate of liquidated damages for delayed supply are as under:-
S.No. ,. ,r Period of delay Rate of liquidated damageson the value of thestores/equipments failed tosupply in the prescribeddeliverv neriod
1 Delay upto one fourth period of the prescribed
delivery period25%
2. Delay exceeding one fourth but not exceeding halfof the prescribed delivery period
5.0%
J. Delay exceeding half but not exceeding threefourth of the prescribed delivery period
75%
4. Delay exceeding three fourth but not exceeding theperiod equal to the prescribed delivery period
t0%
However, if the reason for the delay is beyond the control of the approved supplier, the
issue may be referred through Intending Officer to the University for granting extension without
liquidated damages. The approved supplier has to ensure that the ordered goods/items have been
delivered at FOR destination i.e. at the office of intending officer or at the placed mentioned in
supply order. Approved supplier is also responsible for proper packaging and mode of requisite
transport. Packaging cost, transportation cost and transit risk (upto delivery) is to be borne by the
approved supplier. For valuable goods insurance and other charges are also to be borne by the
approved supplier.
(ii) The supply against an order marked URGENT will be made immediately and will be
completed in full by the tenderer within 7 days or time indicated whichever'is less from the
date of issue of order.
(iii) In case the supply is not made according to the supply order in full within a period specified
from the date of order, the earnest money will be forfeited.
(iv) When the tenderer is unable to complete the supply within the specified period or the extended
period (when supply period is extended) the Purchasing Officer shall be entitled to purchase
the goods from open market at the risk and cost of the approved supplier without any notice to
the tenderer. The goods in full or any part thereof which the tenderer has failed to supply, the
tenderer shall be liable to pay the loss or damage which the Purchasing Officer may suffer by
reasons of such failures on the part of tenderer. But the tenderer shall not be entitled to any
gain on such purchase made against default. The recovery of such loss of damage shall be
made from any sums payable to the tenderer under this or any other contract within the
University. If recovery is not possible from the bill and tenderer fails to pay the loss or damage
within one month of the demand, the recovery shall be made under the Rajasthan Public
Demand Recovery Act, 1e52
:, lKyJ for the time being in force.
t)* \'Y
While making the risk purchasing the Purchasing Officer may exercise his own discretion.
In all cases, where orders are cancelled due to non-supply of goods, it will be treated as a
breach of the contract and the Purchasing Officer shall take action accordingly. In all such
cases tenderer will be black listed & debarred from future dealing with the University.Note: It is clarified that Purchasing Officer may resort to risk purchase without granting any
extension as provided in Condition No. l6 (i)(v) When the"supplier is unable to complete the supply within the specified or extended period, the
University shall forfeit the Earnest Money/Security Money in full or in part as it may deem fit.
When the Earnest Money/Security Money in full or in part is proposed to be forfeited, a
show cause notice for a period of 10 days will be given to ihe supplier for not making the
supplies in time and why not the Earnest Mdney/Security Money in full or part thereof as
specified in the notice be forfeited.
l7 (i) The quantities for the various items in the tender are approximate and subject to variation.
The supplies will have to be made according to requirements as and when supply orders are
placed throughout the contract period.
.(ii) If supply orders are placed in excess of the quantities shown in the tender form, the contractor
will be bound to meet the required excess supply upto 10% of the tendered quantity besides that
notified in the tender on the same rates and conditions. If the tenderer fails to do so, the security
deposit shall be forfeited & ban on future business shall be imposed. If the supplier does not
communicate within 7 days of the receipt of the supply order for the excess quantity, it will be
presumed that the supplier agrees to supply the ordered quantity on the approved rates.
(iii) lf the purchases of the items approved are not made at all or purchases are made for lesser
quantity than that indicated in the tender, the supplier will not be entitled to claim any
compensation whatsoever on this account.
18" (i) All articles supplied shall strictly conform to the specifications laid down in the tender form. The
decision of the Purchasing Officer/Comptroller/Central Stores Purchase Committee (Whether the
articles supplied confirm to the specifications and are in accordance with the specification tender)
shall be final and binding on the supplier.
(ii) If even a small percentage of supplies or any unit drawn randomly from bulk supplies does
not conform to the standard of the tendered sample, than the entire supply is liable to be
rejected and no excuse whatsoever (viz. manufacturing difficulties, non-availability of raw
materials etc. shall be entertained) for deviation in quality will be entertained.
(v) If the goods or artir.:les fail in comparison with the specifications or in test they will be
rejected and will have to be replaced by the supplier at his own cost & risk within the
prescribed limit.
+-w \
(iv) If, however, due to exigencies of University works, such replacement either in whole or inpart, is not considered feasible, the Comptroller or the Purchasing Officer (after giving an
opportunity to the contractor of being heard) shall for reasons to be recorded in writingdeduct suitable amount from the bill of supply. The deduction so made will be final and
binding on the supplier. If the supplier fails to appear for hearing the decision of the
indenting officer without hearing the supplier shall be final & binding on the supplier.
(v) Articles which are prima facie defective or not in accordance with the accepted tendered
specification shall not be stored in the University Stores or indenting officers, stores and ifkept they shall be at the risk and responsibility of the supplier. The rejected articles must be
removed by the supplier within a period of 7 dap of the date of receipt of information ofrejection after which the Purchasing Officer or the Comptrotler shall have the right todispose of such articles as deemed proper at tlle contractor's risk and on his account. The
Purchasing Officer shall also have the right to charge rent for storage of such rejected
articles from the tenderer at the rate to be fixed by him. His decision regarding rent will be
final and binding on the supplier.(vi) The contract for the supply can be repudiated at any time by the Comptroller/DEE, if the
supplies are not made to his satisfaction after giving an opportunity to the tenderer of being
. heard and the reasons of repudiation shall be recorded by the Comptroller/DEE.
19. Any increase in Excise Duty or other similar tax if imposed by the Central or state Government
after due date of Tender will be paid extra. Similarly any reduction in them after the due date willbe paid less to the approved supplier.
20. Tenderers are requested to send printed descriptive literature, catalogue, photo literature of the
articles if any with their tenders offers for convincing about the quality and usage of the articles
but direct/indirect canvassing on the part of tenderers or their representatives after the submission
of the tender shall disqualify them.
21. The University reserves the right to accept any tender not necessary the lowest, reject any tender
without assigning any reason and accept any tender for all or any one or more items or the
articles for which tender has been invited.
22.ltis made clear that the tender must be submitted accurately in accordance with the condition ofthe tender and that necessary documents must invariably be submitted wherever demanded. In
the eventof non-submission of these essential documents, the tender shall not be considered and
shall be treated as rejected without notice or any reference.
The following documents when furnished must hold good for the entire period of the tender,
failing which these will be considered as invalid documents:
(a) Documents to prove the capacity of the tenderer as: Manager/Proprietor/Partner/
Man agin g P artner/D irector/S ecretary/Sole Distributor / Manu facturer.
(b) Documents to prove the tenderer as registered with the Director General of Supplies &Disposals, New Delhi or National Small Scale Industries Corporation.
(c) Sales Tax Clearance Certificates.
All the documents are to be submitted with the tender fbrm. If required the tenderer may
be asked to submit the original copies of the documents.
a\ry-rL/ \(16)
-
23. The tenderers should not quote their own conditions while submitting the tender. Any counter
conditions or counter proposals submitted by the tenderers will not be considered at all. If a
tenderer imposes conditions which are in addition to or conflicting with the conditions
mentioned herein, the tender is liable to be rejected.
24. Legal proceedings, if any arising out of this tender shall have to be lodged in Courts situated in
Kota and not elsewhere.
25. Tenderers are expected to satisfy themselves that they will be able to supply the items tendered
by them in full if their tenders are accepted. No plea that the manufacturer has either stopped
the manufacturing or manufacturer has increased the prices of ine tendered items or the item is
not being imported due to certain restrictions ihall not be considered. Successful tenders will
be bound to supply the ordered equipment in all circumstances and on the approved rates only.
26. Tender must be submitted on the prescribed tender forms only which can be downloaded from the
university website www.aukota.org and state portal http://sppp.rajasthan.gov.in or
http ://eproc.raj asthan. gov. in
2i. Where a particular make or size is stated in the tender form, no alternative should be suggested,
The alternatives suggested will be ignored and the tenderer shall be assumed to have quoted for
the tendered items with specifications as mentioned in the tender form.
28. The decision of the Comptroller, Agriculture University, Kota in all matters relating to the
tender will be final and binding upon the tenderers.
29. The Earnest Money deposited at the time of submission of tender will be automatically
converted into Security Money and if the amount of Security Money is more than the earnest
money deposited, then the remaining amount of Security Money will have to be remitted by the
contractor.
30. The successful tenderer shall submit an agreement bond on non-judicial stamp of Rs. 500/-
within period specified in the letter and also deposit the amount of Security Money along with
the agreement bond, failing which the earnest money deposited, with the tender offer will be
forfeited.
31. The tenderer must have ink signed specific authorization issued by OEM (original equipment
manufacturer) for sale and support services to Agriculture University, Kota
:PJDIRECTOR EXTENSTON EDUCATIONAGRICULTURE UNTYGBFITY, KOTA
r/we cerriry that r/we have read the Generar rerms ."d cAfiffifmi'e98fift{Hffitfl{^lrd rh",I/We agree to abide by General Terms and Conditions.
SIGNATURE OF TENDERERWITH STAMP
4---'IA (17l,
I/We hereby certify that the above rates have been quoted after pursuing all the general and
special terms and conditions of the tender. l/We agree to confirm these conditions and signed on all
the terms & conditions in token of confirmation and acceptance. l/We also bear the responsibility for
supplying, installation, commissioning, demonstration and training to user at my/our cost.
(18)
" Signature of the Tenderer(With Firm's Rubber Stamp)
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