54
Vážené dámy, vážení pánové,
letos se koná již 6. ročník odborné kon-
ference DOCURIDE, která opět, stejně
jako v předchozích letech, přináší novinky
a zkušenosti z oblasti Enterprise Content
Management (ECM), tedy všeho, co souvisí
s řízením, tvorbou a zpracováním dokumentů
a informací. Věřím, že zde načerpáte inspiraci,
ověříte si své znalosti a vyměníte zkušenosti
s dalšími účastníky, kteří třeba stojí před po-
dobnými výzvami jako Vy. Zároveň doufám,
že i přes přednáškami nabitý program,
využijete konferenci k relaxaci, pobavíte se
při večerním programu a vrátíte se zpět
do práce v plné síle a s elánem být zas o krok
blíž světu bez papírů.
Od naší konference čekáme hodně a těšíme
se na Vás, a to nejen my v realizačním týmu,
ale i naši partneři, o kterých se více dočtete
v tomto e-booku, a všichni, kteří se na orga-
nizaci podíleli.
Štepán Pšenicka
Štěpán Pšenička,zakladatel konference DOCURIDE
OpenText 4
Sabris 12
Abbyy 18
SAP 26
Microsoft 30
Nintex 36
Kofax 40
CoSign 47
ESP 51
ABRA 52
Obsah e-booku
Rationalize and Automate Invoice Processing
Increase retail productivity, cash flow,and vendor relations
For many retailers, managing invoices means manual efforts that drain both internal and vendor resources. This management process often involves tedious manual entry, time-consuming research, belabored communication with the vendor, documen-tation, requests for additional information from multiple parties, manual routing, and labor-intensive monitoring and updates on unpaid invoice status. Rather than use these unwieldy processes, the accounts payable (AP) staff should be able to optimize cash flow and better manage the vendor relationship.
Additionally, retailers require support in complying with key na-tional and international regulations, along with insight intopotential liabilities. The ability to focus on your best suppliers and manage credit ratings is important to overall production. To ensure efficiency, you need to meet payment deadlines and decrease costs and workload in handling supplier inquiries—hile reporting financials accurately.
Open Text Vendor Invoice Management for SAP® Solutionshelps you control invoice processing to streamline theseprocesses and avoid the related risks. This application helps AP personnel and vendors simplify the creation, management, monitoring, and routing of purchase orders and invoices.
This enables you to improve the timeliness of payments, opti-mize productivity and cash flow, and limit fiscal and noncompli-ance risks
Rationalize Accounts Payable operations
Vendor Invoice Management for SAP Solutions is integrated with the SAP ERP application and the SAP NetWeaver® technol-ogy platform, allowing you to streamline AP operations across and beyond the enterprise. Thus, AP employees and vendors are able to collaborate on resolving problems, obtain invoice status, check purchase order numbers, submit invoices, and more. In-voices can be processed quickly and efficiently, while problem invoices are automatically routed for resolution, approval, and payment. The practice of integration also meansthat data and business rules from your SAP software are incorporated to help you manage the invoice review and approval process.
Reduce costs and improve productivity
Transferring data from paper invoices into SAP transactions on-line is a laborious and error-prone task. Most advanced docu-ment technologies use OCR and document analysis to automate this step to a high degree. With Vendor Invoice Management for SAP Solutions, you can significantly reduce manual processing. The available OCR option for Vendor Invoice Management for SAP Solutions allows for straight-through processing without human intervention.
Once information is entered, it can be accessed automatically anywhere along the process life cycle, lowering the risk of ex-posure to error and reducing the processing cost per invoice. This ensures improved employee productivity, as employees no longer need to spend time on manual processes and are able to focus on other tasks.
Without automation, processing an invoice involves multiple touches, even if it is posted on the first pass. When an invoiceis processed to resolve an exception or to obtain approval, the number of touches greatly increases. Resolving problems re-quires a series of phone calls, emails, and multiple copies of the supporting documentation. Vendor Invoice Management for SAP Solutions replaces these inefficient manual steps with a business rule-based solution that guides the process to a timely and accurate conclusion. Additionally, images of the supporting documentation are always available both during processing and after process completion. A powerful analytics engine provides key information that helps users increase productivity. This al-lows you to perform internal and external queries about specific invoices, or query invoices by supplier and obtain immediate ac-cess to relevant data. The result is a reduction in the number of time-consuming inquiries from vendors.
Vendor Invoice Management for SAP Solutions allows you to enter invoices from any location. It also supports country-spe-cific rules and regulations, enabling you to operate virtually any-where in the world and handle large volumes of invoices to sup-port critical business activities.
Because it supports a shared-services model, it can allow you to standardize processes while increasing efficiencies across the board.
Summary
OpenText Vendor Invoice Management for SAP Solutions helps you control invoice processing to streamline time-consuming manual processes and avoid fiscal and noncompliance risks. It helps accounts payable (AP) personnel and vendors simplify creation, management, monitoring, and routing of POs and invoices. You can improve the timeliness of payments, optimize productivity and cash flow - and build stronger partnerships with key vendors.
Business Challenges
Optimize AP processes by enhancing visibility of invoice status Reduce manual and inefficient paper-based invoice processes Apply automated data entry using OCR Enhance vendor relations through on-time payments and fewer status inquiries Ensure accurate, timely reporting to internal and external entities.
Key Features
Ap process integration: Get a single, unifies view of the company-wide process, from purchasing through to payments, which show optimizations on timely operations and an improvement in vendor relations.
Controlled financial processes: Classify, route, and sort invoices automatically; systematically detect invoice exceptions and duplications, and get the right invoice to the right person at the right time
Internal and external reporting: Automate report-ing to support everything from corporate financial requirements to trade regulations to continuous improvement programs
Compliance: Support your rigorous process to help ensure compliance based on integrated consolidated information, and enhanced reporting features.
Gain visibility
Applying decentralized point solutions can limit visibility andimpair your ability to access information as needed. But, byintegrating with other applications, Vendor Invoice Manage-ment for SAP Solutions provides one centralized view of invoices and invoice status.
Better visibility means you can drill down to invoice, purchaseorder, and receipt information. It enables you to monitor statusand notification during the process, as well as after completion,and view invoice history for each process step.
Financial process management
Vendor Invoice Management for SAP Solutions gives you power-ful functionality to control AP information. You can classify, route, and sort invoices automatically to help ensure that the right in-formation reaches the right person at the right time. Configura-ble logic allows you to detect duplicate invoices right from the start. With this function, you will systematically detect invoice exceptions and control invoice routing through resolution.
Increasing cash flow
If AP is slowed down by inefficient processes, companies be-come unable to leverage early-payment discounts. However,with Vendor Invoice Management for SAP Solutions you cantake advantage of these opportunities by streamlining work-flows, initiating reminders, and shortening the payment cycle. Thanks to generous discounts, your optimized process can give you more cash on hand—and you can reduce exposure to late-payment liabilities and improve credit ratings through on-time payment.
Timely and accurate financial reporting
The software gives you automatic access to the AP information you need to populate the management reporting your company requires. Your data history reflects the most accurate and timely picture of your business for financial and other reporting needs. You can generate reports related to specific invoice questions. You can also report on key performance indicators to promote continual process improvement. The application will also assist you in making sure company financial reports such as balance sheet and working capital information are up-to-date.
When manual processes are removed, you lessen the risk of missing critical deadlines, thus avoiding fines and liability.
Compliance across the globe
Today’s global business environment dictates that your companymust adhere to numerous regional, national, and internationalregulations, such as the Sarbanes-Oxley Act. Meeting these re-quirements requires a rigorous process that will ensure compli-ance throughout all departments, including accounts payable. The application gives you the control to implement a well-man-aged AP process based on preconfigured business rules. It also enables you to produce extensive reporting on the process, in-cluding a complete audit trail.
Managing increasing volume
As a retailer, you are no stranger to a staggering volume of in-voices. An efficient process is key to managing volume increases and fluctuations in volume without the need for excess head-count growth. The level of automation that Vendor Invoice Man-agement for SAP Solutions brings to the invoice reconciliation process enables scaling by system capacity,not by headcount.
Issue
Compliance
Excessive cost per invoice
Limited visibility of liabilities
Difficulty in preparing accruals
Inability to leverage early-pay-ment discounts
Poor vendor relations
Reason
Manual, paper-based processes and inad-equate accounts payable (AP) process control
Manual data entry, missed discounts, late fees, excessive labor, duplicates and errors, and multiple follow-ups from suppliers
Decentralized invoice receipts and process-ing
Too much time required to capture and record all purchases
Random follow-up from AP personnel and approvers, and no transparency of workload
Limited invoice status information, late pay-ments, and slow response to inquiries
Impact of Company
Limited reporting capability and negative internal and external audit reviews
Decreased earnings
Inaccurate balance sheet and working capital
Longer closing cycles
Suboptimal use of working capital
Higher prices, lower discounts, limited negotiation position, and lower credit rating
Business Benefits
Increase productivity and revenue by minimizing manual processes through integration and automation
Improve cash management and shorten closing cycles by streamlining the payment process
Become a dependable business partner to your suppliers with shortened invoice-to-pay cycles and accurate timely information
Take control of your business through and accurate picture of today’s invoice processing that can support your decisions for tomorrow’s opportunities
Maintain strong relations with vendors
Your vendors are an indispensable element of your business,and maintaining close relationships with them is of the utmostimportance. With Vendor Invoice Management for SAP Solutions,late payments can be virtually eliminated, and calls from vendorschecking on a payment can be addressed immediately. Thesoftware simplifies vendor setup and maintenance, which ena-bles you to collaborate based on preconfigured business ruleswhile allowing for ad hoc communication when applicable.Comments are automatically captured as part of the workflow.
All this puts you in a position to negotiate improved pricingand payment terms—and sets the tone for future partnershipswith your vendors to benefit your business and theirs.
The benefits of implementing a well-managed invoice process In short, Vendor Invoice Management for SAP Solutionscan help you Gain clear visibility of purchases and payments enterprise- wide with a single, unified view Reallocate resources for more productive tasks by reducing manual processes Free up cash and improve your credit rating with a condensed invoice processing cycle Lessen your risk of exposure to noncompliance or even litigation with a central, standardized process of accurate information and fewer errors Comply with regulations and fiscal reporting requirements with timely reporting Build stronger relationships with your vendors and partners
All of this contributes to the primary essentials of a successfulretail business—understanding the customer, anticipating their needs, and inspiring them to make yours their firstchoice desti-nation.
Quick and easy access to any document
Your IT landscape is likely a heterogeneous mix of several dispa-rate solutions. The result: supporting documents and content of-ten reside in different information silos, causing inadequate au-dit trails and complex, inefficient search and retrieval processes.
Growing reams of content—including invoices, purchase orders, POS transaction records, and store employee records - re scat-tered within your organization’s different departments. Open-Text Document Access for SAP® Solutions makes it much easier to access these documents and data. Document Access for SAP® Solutions improves process efficiency and shortens cycle time by integrating documents with SAP workflow and making them ac-cessible from their related SAP transactions. Immediate access to images of the original invoice from Vendor Invoice Management for SAP Solutions avoids time-consuming requests for copies and eliminates costs for storage and retrieval of paper invoices.
Learn more
To learn more about Vendor Invoice Management for SAPSolutions and related solutions that offer SAP integration,visit us online at www.opentext.com/sap.
Visit online.opentext.com for more information about Open Text solutions. Open Text is a publicly traded company on both NAS-DAQ (OTEX) and the TSX (OTC). Copyright © 2010 by Open Text Corporation. Open Text and The Content Experts are
trademarks or registered trademarks of Open Text Corporation. This list is not exhaustive. All other trademarks or registered trade-marks are the property of their respective owners. All rights reserved. 10PROD0120EN
www.opentext.com
je dvoudenní odborná konference zaměřená na oblast Enterprise Content Management, která se koná vždy na podzim v Jihlavě. Konfe-rence má již svou zavedenou tradici a patří mezi největší ECM konference v České republice.
Hlavním cílem konference je snaha reago-vat na aktuální témata a trendy v oblasti ECM, poskytnout komplexní pohled na problema-tiku správy a řízení elektronických dokumentů, zprostředkovat odborný výklad platné legisla-tivy týkající se elektronické archivace a auten-ticity digitálních dokumentů, prezentovat konk-rétní případy nasazení řešení pro vyšší efektivitu práce s dokumenty a v neposlední řadě umožnit účastníkům výměnu zkušeností s ostatními od-borníky a manažery z praxe.
Bezpapírová personalistika v systému SAPBuďte zase o krok blíž svým lidem
Personální oddělení je zavaleno operativou
Personální dokumenty jsou uchovávány ve více lokalitách bez možnosti efektivního sdílení
Je třeba zajistit bezpečné zpracování citlivých údajů a jejich archivaci dle platné legislativy
Vaši personalisté často věnují příliš mnoho času
řešení administrativních úkolů a dotazů týkajících
se různých aspektů zaměstnance a nezbývá jim
kapacita na další důležité činnosti s vyšší přidanou
hodnotou. Ulehčete jim práci digitalizací osobních
složek zaměstnanců, aby mohli být blíže Vašim lidem.
Nabízíme Vám řešení, které umožní jednoduše,
přehledně a bezpečně uchovávat veškeré HR do-
kumenty prostřednictvím sdílených elektronic-
kých složek zaměstnanců. Vaši personalisté budou
mít všechny důležité údaje vždy rychle k dispozici,
zredukují ruční či duplicitní zadávání dat, citlivé in-
formace budou bezpečně uloženy v souladu se
zákonnými a firemními požadavky. Množství
papírových dokumentů a kopií se sníží na nutné
minimum.
Součástí našeho řešení je důvěryhodné elektronické
úložiště dokumentů a dat, které zajistí zpracování,
řízenou skartaci či dlouhodobou archivaci libo-
volného množství dokladů dle právních předpisů,
přičemž jejich čitelnost a prokazatelnost bude
zachována po dobu desítek let.
administrativní práci HR oddělení. To vše v rámci
jediného přístupu a systému - SAP.
Součástí řešení je i zajištění digitalizace dokumentů
(dávkové naskenování, vytěžení potřebných údajů
pomocí OCR technologií a jejich následné předání
systému SAP), elektronická archivace v souladu
s legislativou a možnost propojení s workflow systé-
my či zaměstnaneckým interním portálem.
Nabízíme Vám komplexní řešení bezpapírové perso-
nalistiky, které v systému SAP zabezpečí přehlednou
organizaci a okamžitou dostupnost všech důležitých
personálních dokumentů prostřednictvím elektro-
nických osobních složek zaměstnanců.
Nativní integrace řešení do prostředí SAP, přímá
návaznost na transakce HR modulu a možnost
nastavení uživatelských pohledů i na dokumenty
a data bez vazby na tento systém výrazně zjednoduší
SAP Employee File Management by OpenText (EFM)
Přehled funkcí řešení EFM
Sabris, s.r.o.
tel.: + 420 234 704 000, fax: +420 234 704 099
e-mail: [email protected]
www.sabris.com
Využijte potenciál Vašeho systému SAP v oblasti řízenílidských zdrojů!
Přehledná organizace všech osobních dokumentů a dat zaměstnanců ve formě stromové
struktury v jednom systému s vazbou na workflow
Okamžitá dostupnost personálních dat a dokumentů včetně jejich historie
Efektivnější práce personálního oddělení – orientace na činnosti s vyšší přidanou hodnotou
pro zaměstnance i zaměstnavatele
Rychlé a bezpečné sdílení HR dokumentů mezi více lokalitami, zrychlení návazných procesů
Snížení nákladů při využití centralizace zpracování klíčových firemních dokumentů
Zefektivnění dávkového vstupu dat do systému
Úspory nákladů za kopírování, prostory archivu a dohledávání informací
Zvýšení bezpečnosti při nakládání s osobními daty
Zajištění zákonných a firemních lhůt na obnovu či skartaci/archivaci dokumentů
Jaké jsou hlavní přínosy řešení EFM?
INFORMACE O ÚČASTI NA PŘEDCHOZÍM ROČNÍKU DOCURIDE
Konference se celkem zúčastnilo 71 zástupců ze 46 společností.
ÚČASTNÍCI Z HLEDISKA POZIC:
SROVNÁNÍ S ROČNÍKY 2010 A 2011:
30%
24%
4%8%
34%
a administrativa
IT management
strategie a plánování
TOPmanagement
IT specialisté
2010
3
7
17
18
0
3
3
10
20
18
1
7
21
17
24
3
0
6
2011 2012
48 59 71
TOP management
celkem
finance a administrativa*
* finanční ředitelé zařazeni do skupiny TOP management
IT management
IT specialisté
strategie a plánování
jiné
Informace, dotazy a kontakt na
web: www.docuride.cz
e-mail: [email protected]
Linkedin: www.linkedin.com/groups/DOCURIDE
Skype: DOCURIDE
