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PRO ARCHIVES SYSTEMESYo u r r e c o r d s m a n a g e m e n t s p e c i a l i s t

PRO ARCHIVES SYSTEM T/A AFRICA INTERNATIONAL REMOVALSSARK HOUSE 23 KENMARK CRESCENTBLUFF HILL INDUSTRIAL PARKPHONE +263 4 331 176

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THE MOBILITAS GROUPA n i n t e r n a t i o n a l c o m p a n y

“As a sister company of the removals specialists AGS, we possess all the necessary meansto conduct all removals, transportation and handling operations required by our clients.”

Domestic removals

International removals

Storage

Physical archiving

Electronic archiving

4,230 km physical documents archived

3 million digital documents hosted

20 million pages scanned every year

30 years of experience in records management

€ 47m turnover in 2015

771 employees

4 continents covered

More than 3,500 clients

Auditing

ImagingRelocation

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Our international network covers 4 continents

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PRO ARCHIVES SYSTEMES ZIMBABWEK e y i n f o r m a t i o n

Contact details Yann JondeauBranch manager Zimbabwemanager-zimbabwe@agsmovers.com23, Kenmark Crescent, Bluff Hill Industrial Park Off Faber Road, Bluff Hill, Harare, ZimbabweTel: +263 433 1176

Date of creation 2002

Staff 11 employees

Surface 1,091 m2

Capacity 459 m³ Warehouse Storage

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THE PRO ARCHIVES SYSTEMES SOLUTIONSO u r e x p e r t i s e

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RECORDS MANAGEMENT SERVICESWe c a t e r f o r y o u r n e e d s

STEP 5 Safe destruction, management of document life cycle

CONFIDENTIAL DESTRUCTION

STEP 4 Confidential storage, secure warehouses

SECURE STORAGE

STEP 1 Auditing, practical and legal adviceNEEDS ANALYSIS

STEP 2 Sorting and handling, inventory creation

COLLECTION AND IMPLEMENTATION

STEP 3 Online management, physical and digital delivery

RECORDS MANAGEMENT

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AUDITING AND ADVICEO u r e x p e r t s a c c o m p a n y y o u

How to manage and organiseyour records?

Which documents have to be kept?

What are the applicable regulations?

“PRO ARCHIVES SYSTEMES answers all your questions andsimplifies your records management procedures.”

What are your needs and obligations?

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PHYSICAL ARCHIVING

A complete set of personalised solutions, adapted to your company’s needs and constraints.

P u t y o u r r e c o r d s i n t h e h a n d s o f e x p e r t s

BEFORE AFTER

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PHYSICAL ARCHIVINGP u t y o u r r e c o r d s i n t h e h a n d s o f e x p e r t s

We provide containers and packingmaterials which have been especiallydesigned to store your records.

On-site sorting and packing of yourrecords according to a preliminary plandetermined by you.

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SAFE AND SECURE STORAGED e d i c a t e d w a r e h o u s e s o p t i m i s e d f o r a r c h i v i n g

Anonymous and random storage of recordson metal racks

Intruder and fire detection and prevention

Controlled access, 24/7 video surveillance

Protection against vermin

Ventilation

Temperature and humidity maintained atoptimal levels

Control of installations by accreditedcompanies

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ELECTRONIC RECORDS MANAGEMENTN u m é r i s a t i o n e t a r c h i v a g e é l e c t r o n i q u e

Imaging of all or some of your records

On-site imaging available

Copy image to your preferred support (CD, DVD, DMS, digital safe, etc.)

Set up of a Document Managing System with search criteria

Confidential and secure storageof your original records

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IMAGING MATERIALM a t e r i a l c a p a c i t y

MATERIAL:

Scanners, computer work stations

High-performance image-capturing softwareFEATURES:

A4 and A3 scanning

Two-sided scanning

Optical resolution up to 600dpi

Speed of 90 pages/min

OCR module and image processing

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ELECTRONIC RECORDS MANAGEMENTA s i m p l e a n d c o m p l e t e t o o l

Specially developed byour engineers to meet allyour needs.

Compatible with allplatforms, no installationneeded.

A single interface for yourphysical stock and yourdigital documents.

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ELECTRONIC RECORDS MANAGEMENTSE x a m p l e o f i m a g i n g p r o j e c t

Digitalisation with image processing of 300,000 certificatesfrom the Civil Register Office of Papeete.

BEFORE AFTER

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WHY TRUST USS o m e o f o u r i m a g i n g p r o j e c t s

Société Générale aux AntillesProcessing of bank statements.

Orange CameroonImaging of 4,253 supplier contracts, a volume of 58,884 pages over 4 weeks.

BNP ParibasImaging of bank statements and indexing by client.

Canal +Imaging of employee files and creation of an online management system.

TOTALPreparation, imaging and indexing of 1.2 million pages over 6 months.

Airtel GabonImaging of import and property files since 2004.

Mairie de Pirae (Tahiti) Imaging and indexation of 18 000 civil registry acts.

Papeete Notary Office (Tahiti)Imaging of 20,000 client files, a volume of 220,000 A4 pages.

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OUR QUALITY COMMITMENT3 0 y e a r s o f e x p e r t i s e a t y o u r s e r v i c e

Continued training of our teams

Secure warehouses and regularaudits

Confidential management of records Average customer loyalty rate of 96%

Member of the PRISM associationReactivity and innovative solutions

Traceability and full access

“Our primary objective is to satisfy our customers by constantly improving our services.”

Latest international quality standards for archiving

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SOCIAL CORPORATE RESPONSIBILITYP r o f e s s i o n a l i s m a n d a c c r e d i t a t i o n s

Preserving the environment is part of the Group’s QualityManagement process, in accordance with local laws and regulations.

Responsible and committed procurement policy; recycled andrecyclable materials, sustainable waste management.

Active member of the United Nations Global Compact, commitmentto the ethical values laid out in its 10 Principles.

Promotion of tolerance and equity through a multicultural Groupemploying staff in more than 80 countries.

Collaboration with NGOs and associations on social and environmentaldevelopment projects (Planète Urgence, Save the Rhino, Croix Rouge,Desmond Tutu Foundation).

ENVIRONMENT

HUMAN RIGHTS

LABOUR RIGHTS

ANTI-CORRUPTION

“A family business, MOBILITAS has since its creation in 1974 beencommitted to the values of quality, performance, innovation and solidarity.”

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PARTNERSHIP WITH PLANÈTE URGENCEE n v i r o n m e n t a l r e s p o n s i b i l i t y

We plant 1 tree for every 15 boxes stored with us:More than 155,000 trees planted thanks to you

Fight global warming

Environment & Development Programme:

Protect biodiversity

Promote local socio-economic developmentCombat desertification

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WHY TRUST USS o m e o f o u r c l i e n t s