1NIC / NICSI GePNIC - MMP

Overview & Status of eProcurement implementation

underMission Mode Project

As on 30.09.2011

2NIC / NICSI GePNIC - MMP

Background of the Project

Adoption of a standardised e-Procurement System In all state government departments As a Mission Mode Project (MMP) under NeGP By Ministry of Commerce and Industry, Department of Commerce.

To be implemented using the e-Procurement system developed by National Informatics Centre - GePNIC.

Implementation in two phase First Phase - year 2011-12 - 10 States Second Phase – year 2012-13 – 13 States

3NIC / NICSI GePNIC - MMP

Background of the Project …contd

Complete funding by Department of Commerce, GOI Project Cost Rs. 67.25 Crores for a period of two years.

Fund of Rs 2.5 Crores released till date.

National Informatics Centre Services Incorporated (NICSI) will assist in implementation of the system.

Implementing State will only have to take care of the front-end infrastructure requirements such as PCs and Internet connectivity.

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Features of Government eProcurement System of NIC (GePNIC):

Solution : Generic ; Covers Goods, Services & Works procurement by Government

offices. Main Functionalities :

Enrolment of Govt officials & Bidders Tender / Corrigendum Creation and Publishing Publishing of decisions of Pre-bid meeting Online Bid submission / resubmission / withdrawal Online Tender opening / Decryption of Bids Uploading of Committee Recommendations / Evaluation

summaries, Publication of Award of Contract information

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Features of Government eProcurement System of NIC (GePNIC):

Salient Features : Facility for Online/offline Payment of Tender Fee and EMD Payment Exemption Facility for Multi Cover Bid system Generation of Comparative Charts for Financial Bids Communication of ‘Event Alerts’ by Mail / SMS to various stake

holders.

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Role of Dept of Commerce (DoC)

Nodal agency for rollout of eProcurement under MMP across the States

Process Advisory Committee (PAC) - formation Committee will be the interface between the

implementing State Government and NIC Process related changes, if any will be routed through

PAC

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Responsibilities of NIC / NICSI

Conduct Awareness Workshop Procurement & Installation of required backend infrastructure Configuration and installation of solution Security audit of the configured solution Hosting of site for each of the State Provision of generic demo server for training purpose Arranging the 4 to 8 Facility Management Personnel depending

on size of state Help Desk facility from empanelled vendors

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Responsibilities of NIC / NICSI

Preparations of Brochures, User Manuals etc. and circulate soft copy

Facilitate procurement of 10 DSC for pilot departmental officers from NICCA

Conduct First round of training programme Continuous Handholding support services through FMP

team Assistance in Launching of Pilot tenders Assistance by NICCA for issuing 500 DSC for each state

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Responsibilities of State Govt

State level core committee to be set up Standard Bidding Document (SBD) to be fine-tuned Core committee to identify one or two pilot departments Issuing of Government Orders and Notifications Participation in awareness workshop of by NIC Inputs from the Finance and Legal teams Provide input for setting up of state specific portal Identify pilot team to acquire 10 DSC from NICCA

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Responsibilities of State Govt

Identify and allot space for setting up of Local Help Desk / Project Monitoring Unit

Infrastructure Setup for Facility Management Personnel

Arranging extensive training to Department User & Bidders

Launching of pilot tenders

Extend the solution to other departments initially for the value above Rs.25 lakhs

Enhance the scope of coverage by decreasing the tender value to Rs.10 lakhs and above

11

Activites Completed

Process Advisory Committee constituted by DoC NIC Circulated Implementation Guidelines to states Letter issued for formation of Core Committee by DoC Workshops held in Rajasthan, Uttarakhand, Maharashtra Meetings held in Kerala, Chhattisgarh, Puducherry, J & K NIC has identified Nodal Officers in all states for coordination Work Order issued for posting 2 Facility Management

Personnel in five states Backend infrastructure ready for 5 states Site ready for Rajasthan and Uttarakhand

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Status of Implementation SNo State Confirmat

ion Received

Core Committee

Formed

Initial Meeting / Workshop

State Specific Web Site

2 FMP posting

DSC Issue Status

Go Live

1 Rajasthan Yes Yes Workshop Conducted

Ready WO issued Yes1st Oct ‘11

2 Uttarakhand Yes Yes Workshop Conducted

Ready WO issued Forms received1st Oct ‘11

3 J & K Yes Yes Meeting Held Registration in Progress

WO issued Forms received 

4 Kerala Yes Yes Meeting Held To be initiated WO issued Yet to receive forms  

5 Puducherry Yes Yes Meeting Held To be initiated WO issued Yet to receive forms  

6 Maharashtra Yes Yes Workshop Conducted

To be initiated Awating funds Yet to receive forms

 7 Manipur Yes To be initiated Awating funds Yet to receive

forms  8 Punjab Yes To be initiated Awating funds Yet to receive

forms  9 Himachal Pr. Yes Ready Awating funds Yet to receive

forms  10 Chhattisgarh No Meeting Held        

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Thank You